Trust, transparency, and data protection
Privacy policy
At SIGNESTO, protecting your personal data is a priority. This page clearly and transparently explains what data we collect, how we use it, and what your rights are.
- Responsible data management
- GDPR compliant
- Full transparency
Your data is safe
- Data encryption
- Controlled access
- GDPR compliance
- Secure hosting
Our commitment
SIGNESTO is committed to handling your personal data with care, transparently, and in compliance with applicable regulations, including the General Data Protection Regulation (GDPR).
Transparency
Clear information, accessible at all times.
Security
Robust technical and organizational measures.
Control
You stay in control of your data.
Compliance
Data management that complies with the GDPR and applicable laws.
Data collected
We only collect the data necessary to provide and improve our email signature services. The data may include:
- Account information (first name, last name, email address, company)
- Usage data (login logs, features used)
- Technical data (IP address, browser type, device)
- Content of your signatures and branding elements (logos, images, links)
Purposes of processing
Your data is processed for the following purposes:
- Providing, managing and improving our services
- Personalizing your user experience
- Providing customer support
- Sending you product information (with your consent)
- Complying with our legal and regulatory obligations
Legal basis for processing
We process your data on the following legal bases:
- Performance of the contract (providing our services)
- Our legitimate interest (improving our services, security)
- Your consent (marketing communications)
- Compliance with legal obligations
Data recipients
Your data may be shared with:
- Our internal teams (strictly authorized)
- Our technical subcontractors (hosting, support, analytics)
- Competent authorities where legally required
Retention period
We keep your data only for as long as necessary for the purposes for which it was collected:
- Account data: for the duration of your account, then 3 years after closure
- Usage data: 12 months maximum
- Billing data: 10 years (legal obligation)
- Marketing data: until you withdraw your consent
Your rights
In accordance with the GDPR, you have the following rights:
- Right of access to your data
- Right to rectify inaccurate data
- Right to erasure (“right to be forgotten”)
- Right to restriction of processing
- Right to data portability
- Right to object (including to marketing)
Data security
We implement appropriate technical and organizational measures to protect your data against unauthorized access, loss, alteration or disclosure, including:
- Encryption of data in transit and at rest
- Strict access control and authentication
- Continuous monitoring of our systems
- Regular backups
International transfers
Your data is primarily hosted in the European Union. If data is transferred outside the EU, we ensure it is covered by appropriate safeguards (standard contractual clauses, adequacy decisions, etc.).
Managing preferences
You can manage your communication preferences at any time from your account settings or via the links in our emails.
Contact us
For any questions about this privacy policy or to exercise your rights, you can contact us:
By mail
Tripass Checkin Limited
Frequently asked questions
Here are answers to the most common questions about our privacy policy.
