Automate your signatures with Microsoft 365

If your company uses Microsoft 365, you can entrust signature management entirely to SIGNESTO: employee synchronization, signature generation and deployment in Outlook.

What the connection brings

• Directory sync: employees, their job titles and departments are imported from Microsoft Entra ID.
• Automatic updates: a job title change in the directory is reflected in the signature.
• Outlook integration: the Outlook add-in inserts the up-to-date signature when composing.

Prerequisites

1. A Microsoft 365 administrator account to grant consent to the application.
2. A SIGNESTO Business or Enterprise subscription.
3. The list of departments and templates to match.

Setup

From the « My integrations » page, click « Connect » next to Microsoft 365. You are redirected to Microsoft to grant permissions, then the first sync starts. Next, check the department matching and choose the default template for each one.

Deploy the Outlook add-in

The add-in is deployed centrally from the Microsoft 365 admin center, to all or part of the organization. Employees have nothing to install.

Good to know

• Shared mailboxes can be excluded from the sync.
• An employee deactivated in the directory no longer counts toward your active licenses.
• The connection can be revoked at any time from SIGNESTO or from Microsoft Entra.