Set up SIGNESTO in Outlook

Outlook comes in several forms: the Windows app, the Mac app, Outlook on the web and mobile apps. Here is how to get an identical signature everywhere.

With Microsoft 365

If your mail is hosted on Microsoft 365, connect the Microsoft 365 integration and deploy the Outlook add-in from the admin center. The signature is then inserted automatically when composing, on Windows, Mac and the web.

Without a connector

Each employee can install their signature from their personal link:

1. Open the link received by email.
2. Copy the displayed signature.
3. In Outlook, open the signature settings and paste it into a new signature.
4. Set it as the default signature for new messages and replies.

Check the rendering

Send a test email to another email system. Check the logo, links and icons.

Common issues

• Blocked images: some configurations only display images once the recipient allows them. Alternative text is provided for each image.
• Shifted layout: paste the signature without going through an intermediate editor.
• Old signature still present: delete it from the Outlook settings.